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How to Develop Mission and Church Archives

Martha Lund Smalley
Yale Divinity School Library

Seminar Description

This seminar will provide an overview of issues and processes for the retention and organization of institutional and personal records. Central to the seminar will be hands-on experience with unprocessed records from the Special Collections department of the Yale Divinity School Library. The seminar will provide practical operational guidelines for building archives and will direct participants to sources of additional information and assistance. Co-sponsored by the First Presbyterian Church of New Haven.

Seminar Schedule

Thu., Sept. 21
1:15 p.m. Registration
1:30 Introduction: What are we preserving? Why is it important to preserve church and mission archives? Who uses archives and why? Overview of archival program components, covering areas such as mission statement, collection development policy, access policy, appraisal, and acquisition. Introduction to the arrangement and description of archives.
3:30 Seminar concludes for the day
Fri., Sept. 22
9:00 a.m. Creation of finding aids and repository guides to describe archival collections. Overview of preservation of materials; digital issues and options.
Tour of the Yale Divinity School Library and Special Collections
11:30 Lunch break
1:30 p.m. Hands-on experience with sample archival collection from Yale Divinity School Library Special Collections. Review of issues and processes for implementation of an archives program in your setting.
3:30 Seminar concludes for the day

Resource Person

Ms. Martha L. Smalley is Special Collections consultant at the Yale Divinity School Library. She was appointed as the first permanent archivist at YDSL in 1975 to carry on the work of the grant-funded China Records Project. She has traveled widely to present workshops and papers related to archival records and other library topics.